Use: complete before deploying a new AI feature/model or a material change, at the deployment gate of the AI System Life Cycle Process. Approver: AIMS Owner (CTO) / AI risk review group. File as the AI Review Log entry referenced by the model card. Frameworks: ISO/IEC 42001 A.6.2.5; EU AI Act deployment controls.
Deployment is gated on this record. Do not release a high-risk feature with any blocking item open. Replace every {{var}}.
1. What is being deployed
- Feature / system + version: {{feature_and_version}} (link the model card)
- Change type: {{change_type}}
- Intended use & users: {{intended_use_users}}
- EU AI Act tier + Annex III screen: {{eu_ai_act_tier}}
2. Pre-deployment checklist
| Gate | Evidence | Status |
|---|---|---|
| Requirements specified | AI Requirements Spec link | {{status_requirements}} |
| Validation passed | AI System Evaluation link | {{status_validation}} |
| Bias audit (high-risk / AEDT) | Independent auditor summary link | {{status_bias_audit}} |
| DPIA / FRIA filed | DPIA + AI Impact Assessment link | {{status_dpia}} |
| AI-interaction / content disclosure shipped | Mechanism | {{status_disclosure}} |
| Human-oversight control in place | Description | {{status_human_oversight}} |
| Post-market monitoring configured | Cadence + signals | {{status_monitoring}} |
| Security review | Change-management ticket | {{status_security_review}} |
3. Conditions & residual risk
- Open conditions (non-blocking): {{open_conditions}} with owners/dates
- Residual risk vs tolerance: {{residual_risk}}
4. Approval
- Approved by (AIMS Owner / AI review group): {{approved_by}} — {{approval_date}}
- Rollback / kill-switch plan: {{rollback_plan}}
- Re-review date: {{re_review_date}}
Variables
| Variable | Description |
|---|---|
{{feature_and_version}} | Feature / system name and version being deployed |
{{change_type}} | Change type (new system / model update / config / scope change) |
{{intended_use_users}} | Intended use and users |
{{eu_ai_act_tier}} | EU AI Act tier and Annex III screen result |
{{status_requirements}} | Requirements-specified gate status (Y/N) |
{{status_validation}} | Validation-passed gate status (Y/N) |
{{status_bias_audit}} | Bias-audit gate status (Y/N / N/A) |
{{status_dpia}} | DPIA / FRIA filed gate status (Y/N / N/A) |
{{status_disclosure}} | AI-interaction / content disclosure gate status (Y/N) |
{{status_human_oversight}} | Human-oversight control gate status (Y/N) |
{{status_monitoring}} | Post-market monitoring gate status (Y/N) |
{{status_security_review}} | Security-review gate status (Y/N) |
{{open_conditions}} | Open non-blocking conditions with owners/dates |
{{residual_risk}} | Residual risk vs tolerance per AI Risk Management Policy |
{{approved_by}} | Approver name(s) — AIMS Owner / AI review group |
{{approval_date}} | Date of approval |
{{rollback_plan}} | Rollback / kill-switch plan |
{{re_review_date}} | Re-review date (default 24 months; sooner on material change) |